1.1 In these Conditions the following definitions and rules of interpretation apply.
temporary accommodation in serviced apartments offered for reservation to the Customer by the Supplier subject to these Conditions.
Sterling, Euro, USA Dollar.
an agreement subject to these Conditions between the Customer and the Supplier for the provision of the Accommodation specified in the Booking Details.
a statement annexed to these Conditions, and to which these Conditions apply, of certain information relating to a reservation of Accommodation which may (but need not) include and is not limited to: description and location of Accommodation; the length of stay; nightly rate or rates for the period of stay; earliest Check-In time, latest Check-Out time; Cancellation Period and Guest Details.
a day (other than a Saturday, Sunday or public holiday) when banks in London are open for business.
Cancellation Notice Period:
the period of notice required to be given in writing by the Customer to the Supplier in advance of any change to a Booking Agreement.
Guest arrival at Accommodation on the date of the first night of residency at that Accommodation in accordance with a Booking Agreement.
Guest departure from the Accommodation.
the terms and conditions set out in this document.
the date on which a Booking Agreement comes into existence being the date the Customer accepts the terms of the Booking Agreement.
Customer Payment Methods:
a payment method, whether a credit or debit card or other payment method authorised by the Customer and approved by the Supplier for the making of payments to the Supplier on behalf of the Customer.
Customer Personal Data:
Personal Data provided to the Supplier by or on behalf of the Customer and processed by the Supplier on behalf of the Customer.
Guest vacated the accommodation prior to the agreed departure date given on the booking agreement.
Force Majeure Event:
an event beyond the reasonable control of the Supplier including but not limited to strikes, lock-outs or other industrial disputes (whether involving the workforce of the Supplier, a Third Party Supplier or any other party), failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or subcontractors.
a nominee of the Customer staying at Accommodation.
the Guest’s name, address, email address and telephone number.
Guest Information Pack:
information provided to the Guest at the Accommodation including the Inventory and contact details for the Supplier’s Representative.
an inventory listing all items provided at a serviced apartment offered as Accommodation.
the date on which an invoice for a Booking Agreement shall be raised as specified in the Booking Details and or the Statement of Work.
the dates on which payment of invoices raised pursuant to Booking Agreements shall fall due as specified in the Booking Details and or the Statement of Work.
any information relating to an identified or identifiable person including any Guest and including that person’s name, address, telephone number and email address.
the provision of temporary accommodation in serviced apartments or other accommodation owned and managed by the Supplier or a Third-Party Supplier.
Statement of Work:
a statement of particular terms which the Customer and the Supplier agree shall apply to Booking Agreements agreed pursuant to these Conditions as varied by agreement between the Customer and Supplier from time to time.
Q Apartments a company incorporated and registered in England and Wales with company number 6809539 whose registered office is at 1 Vincent Square, London SW1P 2NP.
Supplier’s Bank Account:
the bank account nominated by the Supplier to the Customer from time to time for payments to be made pursuant to Booking Agreements.
the representative of the Supplier or Network Third Party Supplier at the Accommodation.
Network Third Party Supplier:
a provider of Accommodation other than the Supplier.
the websites, operated by the Supplier providing online access to information relating to the Accommodation.
1.2 In these Conditions:
- clause headings do not affect the interpretation of the Conditions;
- a reference to a clause is a reference to a clause of these Conditions;
- a person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality);
- a reference to a party includes its personal representatives, successors or permitted assigns;
- any phrase introduced by the terms including, include, in particular or any similar expression, shall be construed as illustrative and shall not limit the sense of the words preceding those terms; and
- a reference to writing or written includes faxes and e-mails.
2.1 A Booking Agreement constitutes the entire agreement between the parties in relation to the reservation concerned. The Customer acknowledges that it has not relied on any statement, promise or representation made or given by or on behalf of the Supplier which is not set out in the Booking Agreement.
2.2 Any descriptions or illustration of the Accommodation issued by the Supplier, and any description or illustration contained on or in the Website, catalogues or brochures, is issued or published for the sole purpose of giving an approximate idea of the nature of the Accommodation and shall not form part of the Booking Agreement or have any contractual force.
2.3 These Conditions apply to Booking Agreements to the exclusion of any other terms that the Customer seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
3.1 The Supplier will raise an invoice for a Booking Agreement on the Invoice Date.
3.2 Payment pursuant to a Booking Agreement shall be made by the Customer on the Payment Dates in the Approved Currencies only. If the quoted price for a Booking Agreement is not in an Approved Currency then the price will be converted to an Approved Currency on the Invoice Date using the relevant exchange rate as quoted on https://openexchangerates.org/
3.3 The following are approved Customer Payment Methods for Booking Agreements:
- valid credit or debit card the expiry date of which is later than the final date of the proposed occupancy of the Accommodation;
- cheque made payable to the Supplier;
- bank transfer to the Supplier’s Bank Account.
3.4 Where payment is made by cheque or bank transfer: payment must be made in full for the term of the Booking Agreement; notice of such remittance must be sent to the address notified by the Supplier; and payment must be received by the Supplier in cleared funds before Check-In. In the event payment has not been received in the circumstances set out in this clause payment must be made by the Customer or the Guest before access to the Accommodation reserved will be granted.
3.5 If payment is not made by the Customer on a relevant Payment Date the Supplier shall be entitled to:
- suspend or terminate the Booking Agreement;
- charge interest on such late payment at 4% above the base rate of the Bank of England from time to time from the Payment Date until such date as payment is made.
3.6 A security deposit/pre-authorisation of GBP500 may be required upon arrival for incidental charges such as: breakages, loss or damage to the Property or any of its contents; cleaning / specialist treatment charges where more than routine cleaning is needed or smoking has occurred (minimum £300.00 refresh) lost keys, electronic fobs at £50.00 for each fob; call out charge for locked out Guests at £95.00 +VAT per call out; any other financial loss to Q Apartments (UK) Ltd e.g. where damage means the Property cannot be immediately re-occupied, plus our administrative costs.
3.7 Where the Supplier enters into a Booking Agreement as agent to a Network (Third Party) Supplier the Supplier shall be responsible for all payments to be made to the Network (Third Party) Supplier.
3.8 We will require a credit or debit card at the time of check in which will be charged for all additional charges incurred by any Guest ("Additional Charges"), such as:
3.9.1 breakages, loss or damage to the Property or any of its contents;
3.9.2 cleaning / specialist treatment charges where more than routine cleaning is needed, or smoking has occurred in a non-smoking apartment;
3.9.3 additional housekeeping services (details available upon request);
3.9.4 lost keys, electronic fobs or car park passes at an additional charge per key, fob or pass;
3.9.5 call out charge for locked out Guests at an additional charge per call out;
3.9.6 any other financial loss to Q Apartments (UK) Ltd e.g. where damage means the Property cannot be immediately re-occupied, plus our administrative costs.
3.10 In case of any Additional Charges, a written statement will be sent to you at the time the debit or credit card is charged the sum of the Additional Charges.
3.11 Where the level of Additional Charges is not stated in these Terms, we will charge the actual cost of the cleaning, replacement, repair, services or loss (as appropriate) to you, together with any administration costs.
4.1 Accommodation sourced by the Supplier may be provided directly by the Supplier or indirectly by a Network (Third-Party) Supplier.
4.2 The Supplier shall ensure that the Accommodation is available at Check-In and for the term of the Booking Agreement and is in good order at Check-In.
4.3 Booking Agreements are made for Accommodation at a specific location however the Supplier gives no representation or warranty as to the availability of any specific apartment at such location.
4.4 Access to the Accommodation is not exclusive to the Guests during the term of a Booking Agreement. The Supplier will retain keys to the Accommodation and authorised staff of the Supplier shall have access to the Accommodation and provide notice to the Guests at all reasonable times and at any time in the case of an emergency during the period of the Booking Agreement.
4.5 Housekeeping visits to the Accommodation shall be scheduled without notice.
4.6 Although accommodation and location are confirmed in advance, the exact apartment number may not cannot be guaranteed prior to arrival. No refund will be payable in such circumstances.
4.7 The number of people permitted to occupy the Property is limited: Studio apartments, max occupancy 2 persons, one-bedroom apartment, maximum occupancy 2 persons. Two-bedroom apartments max occupancy 4 persons. Three-bedroom apartment, max occupancy 6 persons. In some apartments extra beds may be provided and this will be at an additional charge to be agreed at the time of the booking. All Guest names should be submitted at the time of the booking.
4.8 The property is not for use as the principal home or residence of the Guests and is for use as temporary accommodation, or as accommodation in connection with the business needs of you, your organization and/or the Guests only. The Guests only have the right to use the Property pursuant to these Terms and no relationship of landlord and tenant is created.
4.9 The lead guest must be at least 25 years old. All guests under the age of 25 must be accompanied by an adult.
4.10 Please note Q Apartments (UK) Ltd has a strict NO party, no gathering policy. Our properties are regularly patrolled. Should there be evidence of a party or gathering, security/the police will be called, and the apartment will need to be vacated. An automatic charge of GBP 2000.00 (minimum) will be levied. Q Apartments also reserves the right to prosecute all offenders under the Antisocial Behaviour Act 2003.
4.11 Guests may be asked to allow viewings for the landlords and its agents and surveyors, sufficient notice will be provided.
5.CHECK-IN AND CHECK-OUT
5.1 The Customer or the Guest must contact the Supplier at least 48 hours prior to Check-In to confirm arrival time and Check-In procedure.
5.2 Accommodation is available for Check-In at the time specified in the Booking Details. A set of keys to the Accommodation will be provided at Check-In. Access to car parking or other facilities will also be provided if this has been agreed prior to Check-In.
5.3 Guests are required to provide valid credit or debit card details to the Supplier’s Representative at Check-In to cover any damages or additional charges that may be incurred by the Guest during the term of the Booking Agreement.
5.4 Guests are required to Check-Out by the time specified in the Booking Details on the scheduled date for Check-Out in accordance with the relevant Booking Agreement or any agreed extension to that Booking Agreement. Additional procedure for Check-Out will be set out in the Guest Information Pack.
5.5 Within 48 hours of Check-In the Guest shall report to the Supplier’s Representative:
- any damage to the Accommodation or any item on the Inventory;
- any items missing from the Inventory if applicable.
5.6 The Supplier shall be entitled to require the Guest to pay for any damage to the Property or any items missing from the Inventory not reported in accordance with clause 5.5 and the Customer consents, and warrants that the Guest consents, to such payment being collected from the credit or debit card the details of which are taken by the Supplier’s Representative in accordance with clause 5.3.
6.CANCELLATIONS AND BOOKING AMENDMENTS
6.1 All cancellations and/or notification of early departure must be received in writing.
6.2 No refunds will be made for non-arrivals.
6.3 A cancellation charge will not apply and a full refund will be given where appropriate written notice of cancelling the booking has been received
6.4 The notice periods for ‘Q Apartments (UK) Limited’ only are as detailed below, for all other accommodation ‘By a Network supplier’, the cancellation period will be that which is stated on the Booking agreement
- For bookings up to 6 nights, 72 business hours’ notice prior to the date of arrival
- For bookings of 7 to 28 nights, 7 working days’ notice prior to the date of arrival
- For bookings of 29 to 89 nights, 14 working days’ notice prior to the date of arrival
- For bookings of 90 nights of more, 28 working days’ notice prior to the date of arrival
6.5 Refund for non-arrival will follow the cancellation policy
6.6 Where insufficient notice is given, the cancellation fee will be the nightly charge for the apartment multiplied by the number of additional days’ notice that should have been given. The amount paid for the cancelled nights that fall after the expiry of the notice period will be credited to the credit or debit card with which you paid and charges to process the refund will be deducted from the amount to be refunded.
6.7 Should a Guest wish to depart before the booked departure date, the cancellation and notice periods at condition 6.4 or that which are stated on the Booking Confirmation will apply, and you (the guest) will be charged the nightly rate multiplied by the number of days which should have been included in the notice period. Notice of early departure must be received by us in writing for any such refunds to apply.
Minimum stay restrictions:
Reservations’ pricing could be subject to a minimum stay as follows and is part of the booking agreement
- 7-28 nights stays won’t be subjected to any minimum stay
- 29 to 89 nights stays will be subjected to 29 nights minimum stay or a 5% rate adjustment will apply from the first night
- 90 to 179 nights stays will be subjected to 90 nights minimum stay or a 10% rate adjustment will apply from the first night when less than 29 nights or 5% when less than 90 nights
- 180+ nights stays will be subjected to 180 nights minimum stay or a 15% rate adjustment will apply from the first night when less than 29 nights; 10% when less than 90 nights and 5% when less than 180 nights
6.8 If the Guest wishes to extend the period of stay in the Property, written notice should be given as soon as possible.
6.9 Any extensions will be based on availability at that time. An alternative apartment may be offered if the Property has been booked for another client for all or part of the required extension.
6.10 We reserve the right to charge a different price for the Property for any period of extension. Payment for the extension period will be required immediately once we confirm the availability of the Property or alternative apartment(s) to the Guest or to you, unless credit/payment terms have been previously agreed.
6.10.1 We reserve the right to charge a different price for the entire booking should any alteration to the length of stay change at any time for any reason, we endeavour to inform all parties of any changes.
7.1 Guests must comply with the regulations for use of the Property set out in the Information Pack and Your Welcome tablet. If any Guest breaches any of these Conditions or the regulations, we reserve the right to request the Guest to vacate the Property immediately, and without refund.
7.2 Guests are not permitted to smoke in any Property booked by Q Apartments. If the Guest is found to be smoking in the apartment or building, Q Apartments will charge an additional fee of £300, which could also include additional cleaning costs.
7.3 Under no circumstances are pets of any sort permitted in Q Apartments’ apartments or buildings unless expressly stated on the Booking Confirmation. Exceptions may be made for Service Dogs; additional fees may be incurred.
7.4 Q Apartments does not accept any responsibility for any loss or damage to Guest's personal belongings at any time. Q Apartments insurance policy does not cover any personal belongings of the tenant (guest) or any other occupiers of the property. The guest is advised to take out insurance policies to cover the belongings of the guest and other risks incurred as a result of the occupation of the property. The Landlord and/or its agents will not be responsible for any loss or damage howsoever caused.
7.5 Guests are responsible for the behaviour of their children whilst at the Property.
7.6 Guests must keep the Property, and its furniture, fittings and effects in the same condition as on the date of their arrival and must leave the Property in the same cleanliness and general order as it was upon their arrival to avoid incurring any Additional Charges.
7.7 Guests must notify us of all damages, lost or broken items, or any such matters requiring maintenance in the manner shown in the Information Pack.
7.8 Guests' possessions must be removed from the Property on the date of departure. We will keep all lost property for a maximum of two months from the date of discovery; at any time thereafter, it will be discarded.
7.9 Guests must not exceed the maximum capacity for the number of guests in one apartment and should additional guests be found to be staying in the accommodation, further charges may be incurred. The number of guests will be stated on the booking confirmation.
7.10 Subletting the accommodation is strictly prohibited.
8.PERSONAL DATA AND CUSTOMER DATA PROTECTION
8.1 The Supplier collects personal data including name, address, contact details, payments card and or bank account details, in order to operate its services and to reduce the risk of fraud.
8.2 The Supplier, including its staff, shall view and process Personal Data and Customer Personal Data only to the extent necessary to perform their obligations under these Conditions and the Statement of Work. The customer expressly consents and agrees to processing data provided by them to deliver the services.
8.3 The Supplier will disclose the Guest Details to its Network (Third Party) Suppliers and the Customer consents, and warrants that any Guest and any party entering into a Booking Agreement consents, to such disclosure. The supplier is committed to adequately protect personal data regardless of where the data resides and to providing appropriate protection for information where such data is transferred outside of EEA.
8.4 The Supplier shall implement technical and organisational measures to ensure the security and confidentiality of Personal Data and Customer Personal Data in order to prevent, among other things: (i) accidental, unauthorised or unlawful destruction, alteration, modification or loss of data, (ii) accidental, unauthorized or unlawful disclosure or access to data, (iii) unlawful forms of processing. The security measures taken shall be in compliance with applicable data protection regulations and shall be adapted to the risks presented by the processing of the Personal Data or Customer Personal Data and the nature of the data to be processed, having regard to the state of the art and the cost of implementation. The Supplier shall immediately inform the Customer of any breach of this security and confidentiality undertaking, unless prohibited from doing so by law.
8.5 If you have comments or questions regarding our data privacy practices or this Online Privacy Statement or you would like to update your information, modify your communication preferences, or if you do not want to receive marketing communications from us in the future, you can contact us at: email@example.com
A party (Receiving Party) shall keep in strict confidence all information or data of a confidential nature disclosed to the Receiving Party by the other party (Disclosing Party), its employees, agents or subcontractors, and any other confidential information concerning the Disclosing Party's business or its products or its services which the Receiving Party may obtain. The Receiving Party shall restrict disclosure of such confidential information to such of its employees, agents or subcontractors as need to know it for the purpose of discharging the Receiving Party's obligations under these Conditions, and shall ensure that such employees, agents or subcontractors are subject to obligations of confidentiality corresponding to those which bind the Receiving Party. This clause 19 shall survive termination of a Booking Agreement.
10.LIMITATION OF LIABILITY
10.1 Nothing in these Conditions shall limit or exclude the Supplier's liability for:
- death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors; or
- fraud or fraudulent misrepresentation.
10.2 Subject to clause 10.1:
- the Supplier shall under no circumstances whatever be liable to the Customer, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any loss of profit, or any indirect or consequential loss arising under or in connection with a Booking Agreement; and
- the Supplier's total liability to the Customer in respect of all other losses arising under or in connection with a Booking Agreement, whether in contract, tort (including negligence), breach of statutory duty, or
- otherwise, shall in no circumstances exceed, in relation to any individual claim, the aggregate of the amounts paid by the Customer to the Supplier pursuant to the Booking Agreement concerned.
10.3 Except as set out in these Conditions, all warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from any Booking Agreement concluded pursuant to these Conditions.
10.4 This clause 10 shall survive termination of the any Booking Agreement.
11.1 Without limiting its other rights or remedies, each party may terminate a Booking Agreement with immediate effect by giving written notice to the other party if:
(a) the other party commits a material breach of the Booking Agreement including a breach of clauses 7.1(a) to 7.1(d) and (if such a breach is remediable) fails to remedy that breach within 30 days of that party being notified in writing of the breach;
(b) the other party suspends, or threatens to suspend, payment of its debts or is unable to pay its debts as they fall due or admits inability to pay its debts or (being a company) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986 or (being an individual) is deemed either unable to pay its debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986 or (being a partnership) has any partner to whom any of the foregoing apply;
(c) the other party commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors other than (where a company) for the sole purpose of a scheme for a solvent amalgamation of that other party with one or more other companies or the solvent reconstruction of that other party;
(d) a petition is filed, a notice is given, a resolution is passed, or an order is made, for or in connection with the winding up of that other party (being a company) other than for the sole purpose of a scheme for a solvent amalgamation of that other party with one or more other companies or the solvent reconstruction of that other party;
(e) any event occurs or proceeding is taken with respect to the other party in any jurisdiction to which it is subject that has an effect equivalent or similar to any of the events mentioned in clause 11.1(b) to clause 11.1 (d) (inclusive);
(f) the other party suspends or ceases, or threatens to suspend or cease, to carry on all or a substantial part of its business.
11.2 Without limiting its other rights or remedies, the Supplier may terminate a Booking Agreement with immediate effect by giving written notice to the Customer if the Customer fails to pay any amount due under the Booking Agreement on the due date for payment.
11.3 Without limiting its other rights or remedies, the Supplier shall have the right to suspend provision of the Services under a Booking Agreement or any other contract between the Customer and the Supplier if the Customer becomes subject to any of the events listed in clause 11.1(b) to clause 11.1(f), or the Supplier reasonably believes that the Customer is about to become subject to any of them, or if the Customer fails to pay any amount due under a Booking Agreement on the due date for payment.
12.CONSEQUENCES OF TERMINATION
On termination of a Booking Agreement for any reason:
- the Customer shall immediately pay to the Supplier all the Supplier's outstanding unpaid invoices and interest and, in respect of Services supplied but for which no invoice has been submitted, the Supplier shall submit an invoice, which shall be payable by the Customer immediately on receipt;
- the accrued rights, remedies, obligations and liabilities of the parties as at expiry or termination shall not be affected, including the right to claim damages in respect of any breach of the Booking Agreement which existed at or before the date of termination or expiry; and
- clauses which expressly or by implication have effect after termination shall continue in full force and effect.
13.1 Force majeure:
- The Supplier shall not be liable to the Customer as a result of any delay or failure to perform its obligations under a Booking Agreement as a result of a Force Majeure Event.
- If the Force Majeure Event prevents the Supplier from providing any of the Services for more than four weeks, the Supplier shall, without limiting its other rights or remedies, have the right to terminate the Booking Agreement immediately by giving written notice to the Customer.
13.2 Assignment and subcontracting:
- The Supplier may at any time with notice assign, transfer, charge, subcontract or deal in any other manner with all or any of its rights under a Booking Agreement and may subcontract or delegate in any manner any or all of its obligations under that Booking Agreement to a Network (Third-party)
- The Customer shall not, without the prior written consent of the Supplier, assign, transfer, charge, subcontract or deal in any other manner with all or any of its rights or obligations under a Booking Agreement.
- Any notice or other communication required to be given to a party under or in connection with these Conditions shall be in writing and shall be delivered to the other party personally or sent by prepaid first-class post, recorded delivery or by commercial courier, at its registered office (if a company) or (in any other case) its principal place of business, or sent by fax to the other party's main fax number.
- Any notice or other communication shall be deemed to have been duly received if delivered personally, when left at the address referred to above or, if sent by pre-paid first-class post or recorded delivery, at 9.00 am on the second Business Day after posting, or if delivered by commercial courier, on the date and at the time that the courier's delivery receipt is signed, or if sent by fax, on the next Business Day after transmission.
- This clause 13.3 shall not apply to the service of any proceedings or other documents in any legal action. For the purposes of this clause, "writing" shall include e-mails and for the avoidance of doubt notice given under these Conditions shall be validly served if sent by e-mail.
- A waiver of any right under these Conditions is only effective if it is in writing and shall not be deemed to be a waiver of any subsequent breach or default. No failure or delay by a party in exercising any right or remedy under the Conditions or by law shall constitute a waiver of that or any other right or remedy, nor preclude or restrict its further exercise. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.
- Unless specifically provided otherwise, rights arising under the Conditions are cumulative and do not exclude rights provided by law.
- If a court or any other competent authority finds that any provision of the Conditions (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed deleted, and the validity and enforceability of the other provisions of the Conditions shall not be affected.
- If any invalid, unenforceable or illegal provision of the Conditions would be valid, enforceable and legal if some part of it were deleted, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable.
13.6 No partnership: Nothing in these Conditions is intended to, or shall be deemed to, constitute a partnership or joint venture of any kind between any of the parties, nor constitute any party the agent of another party for any purpose. No party shall have authority to act as agent for, or to bind, the other party in any way.
13.7 Network Third parties Supplier : A person who is not a party to a Booking Agreement shall not have any rights under or in connection with it.
13.8 Variation: Except as set out in these Conditions, any variation, including the introduction of any additional terms, shall only be binding when agreed in writing and signed by the Supplier.
13.9 Governing law and jurisdiction: These Conditions, any Booking Agreement, and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with, English law, and the parties irrevocably submit to the exclusive jurisdiction of the courts of England and Wales.
14.FEEDBACK AND COMPLAINTS
As a company Q Apartments (UK) Ltd welcomes feedback from its Guests. We seek to avoid dissatisfied Guests, in the event that you are not entirely satisfied with the service offered please notify the Guest Service manager in the first instance. If the problem cannot be resolved during your stay you should contact us in writing by fax, email or post to the fax number or address on the confirmation or on our website; alternatively, call us on our office number. Our policy is to send a written acknowledgement of any complaint within 24 Hours of its receipt. In our acknowledgement we will advise you of the name and job title of the person who will be dealing with your complaint.
Location Specific Addendum:
Within Brazil, the following clauses are in addition to, or supersede the clauses stated above where applicable.
15.PAYMENT TERMS IN BRAZIL
15.1 Approved currencies within Brazil will also include Brazil Real (BRL).
15.2 Payment pursuant to a Booking Agreement shall be made by the Customer on the Payment Dates in the Approved Currencies only. In the event that the quoted price for a Booking Agreement is not in an Approved Currency then the price will be converted to an Approved Currency on the Invoice Date using the relevant exchange rate as quoted on https://economia.uol.com.br/cotacoes/cambio/dolar-comercial-estados-unidos/.
15.3 Payment via cheque is not a valid form of payment in Brazil.
15.4 Further to the approved customer payment methods in Clause 3.3 above, payment via ‘Pay Slip’ is also accepted in Brazil.
15.5 Further to clause 3.4 above, where the Customer Payment Method is a credit or debit card in Brazil, payment shall be subject to a handling charge of 5% for all credit and debit cards and will be handled through PayPal.
15.6 A security deposit/pre-authorisation of BRL 1.000,00 is required upon arrival for incidental charges such as: breakages, loss or damage to the Property or any of its contents; unathorised parties or large gatherings held in the apartments or building premises (minimum BRL 3.000,00 charge); cleaning / specialist treatment charges where more than routine cleaning is needed or smoking has occurred (minimum BRL 3.000,00 refresh); lost keys, electronic fobs at BRL 100,00 for each fob; call out charge for locked out Guests at BRL 300,00 per call out; any other financial loss to Q Apartments e.g. where damage means the Property cannot be immediately re-occupied, plus our administrative costs.
15.7 Brazil office address:
Rua Tutóia 224,
3º andar São Paulo,
16.CANCELLATION POLICIES IN BRAZIL
16.1 In addition to Clause 6.4 above, all bookings in Brazil will be subject to a cancellation policy of 15 working days prior to the arrival date, irrelevant of the length of stay.
17.COUNTRY SPECIFIC LAWS AND REGULATIONS
All local laws and regulations are adhered to, but for further, specific information, please contact our offices, contact details of which can be located on our website at www.Qapartments.com.
Our company operates in accordance with the Disability Discrimination Act 1995 and the Equality Act 2010 and, as such, we encourage all prospective guests to talk to us about any special accommodation requirements they may have. We will be pleased to discuss our most appropriate accommodation solutions with the aim of making all guests' stay as comfortable as possible.